Radar Hire is searching for a:

Executive / Administrative Assistant

 

Location: Remote (9am – 5pm Eastern Time Zone)

Employment Type: Full-time

Experience Required: Minimum 3-5 years

 

About the Role:

Radar Hire is seeking a highly organized and proactive Executive/Administrative Assistant to support the founder and leadership team of an established architecture firm based in the United States. The firm specializes in commercial architecture with a focus on design excellence and operational precision. As the right hand to the founder, you will be responsible for ensuring smooth day-to-day operations, managing internal workflows, and helping the team stay focused on design and delivery.

The ideal candidate thrives in fast-paced creative environments, has strong attention to detail, and can confidently take ownership of administrative processes from start to finish. Prior experience in architecture, construction, or professional services is a strong plus.

 

Key Responsibilities

Office & Project Administration

• Answer and route calls, manage voicemail, and block spam
• Maintain and update digital filing systems, office standards, and internal documents
• Coordinate continuing education programs (Lunch & Learns / CEU sessions)
• Order and manage office supplies, including water deliveries and inventory checks
• Coordinate IT-related issues and manage software with Digital Drafting Systems (AutoDesk, Bluebeam)
• Interface with HR/PEO provider for employee benefits, onboarding, and compliance
• Maintain office calendar (PTO, meetings, site visits, team events)
  
  

People Operations

• Post job openings and review resumes
• Handle new hire onboarding and terminated employee documentation
• Review and approve timesheets, payroll, and PTO requests
• Support yearly benefits renewal and insurance comparison process
  
  

Client & Compliance Support

• Submit government paperwork for projects
• Prepare and send payment releases and lien waivers for invoicing
  
  

Accounting & Project Management

• Enter clients and projects into QuickBooks Online and Monograph
• Set up and maintain project estimates, phases, staffing allocations, and budgets
• Manage invoicing (15th and 30th), statements (30th), and billing follow-ups
• Process and code expenses: courier, FedEx, printing, consultant payments
• Track reimbursable costs and ensure accurate project-level accounting

 

Required Skills & Qualifications

• 3-5 years of experience supporting executives or managing administrative functions
• Strong organizational skills with proven experience juggling multiple responsibilities
• Experience with QuickBooks Online and familiarity with time/project tracking software
• Excellent communication and documentation skills
• Comfortable with spreadsheets, document formatting, and cloud-based software tools
• Discretion, reliability, and professionalism in handling confidential information
• Self-motivated with the ability to work independently in a remote environment
  
  

Nice to Have

• Experience working in or supporting an architecture, engineering, or construction firm
• Familiarity with industry-specific platforms like Monograph, AutoDesk, or Bluebeam
• Knowledge of basic accounting principles and project billing workflows

 

 

Working Hours

Eastern Standard Time (EST) | Monday to Friday | 9am – 5pm

If you are a proactive and detail-oriented administrative professional who enjoys supporting dynamic teams and creating structure in creative environments, we’d love to hear from you!

 

Why Join

• Work with a forward-thinking and mission-driven US company.
• Flexibility to work remotely.
• Opportunity for long-term growth and collaboration with global professionals.
• Play a pivotal role in supporting top-tier executives.

 

What We Offer:

• A competitive compensation package
• Generous paid time off and holiday pay (when applicable)
• Annual performance bonuses and referral incentives
• 100% remote work, operate from the comfort of your home
• Long-term career growth potential
• A support team to help you succeed
• Work with companies that align with your values and purpose

 

Required Application Materials

To move forward in the hiring process, please prepare and submit the following:

• Your resume saved in a .DOC file format
• Your portfolio provided as a PDF file
• A 3-5 minute video of yourself, speaking in English, answering the following questions (file must be .mov or .mp4 format only):
  • Your name, the City, and Country where you are working from.
  • Why are you an amazing candidate for this position?
  • Talk about your past work experience relevant to this job’s requirements.
  • What work accomplishment are you most proud of?
  • Why should you be chosen for this position?

 

Before uploading, double-check that both documents are in English and do not include personal contact details (such as your email address, phone number, physical location, or personal social media profiles), and avoid mentioning salary expectations or compensation history.